Last updated: 08th January 2026

 

The Gillingham FC Supporters Club (“we”, “us”, “the Club”) is committed to protecting your privacy. This Privacy Notice explains how we collect, use, and safeguard your personal data when you visit our website https://www.gfcsc.co.uk or interact with us online.

By using our website, you agree to the practices described in this notice.

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📘 1. Who We Are

Gillingham FC Supporters Club

Website: https://www.gfcsc.co.uk

Email: info@gfcsc.co.uk

We are a non‑profit supporters organisation run by volunteers.

 

📂 2. What Personal Data We Collect

We may collect the following information when you use our website:

Information you provide directly

• Name

• Email address

• Phone number

• Messages sent via contact forms

• Membership or donation details (if applicable)

Information collected automatically

• IP address

• Browser type and device information

• Pages visited

• Cookies and analytics data

This helps us improve the website and understand how supporters use it.

 

🍪 3. Cookies

Our website may use cookies to:

• Improve site performance

• Remember your preferences

• Analyse website traffic

You can control cookies through your browser settings.

 

⚖️ 4. Lawful Basis for Processing

We process personal data under:

• Legitimate interests (running the Club, responding to enquiries)

• Consent (newsletter sign‑ups, marketing emails)

• Legal obligation (financial records, Gift Aid if used)

 

📬 5. How We Use Your Data

We may use your information to:

• Respond to enquiries

• Send newsletters or updates (if you opt in)

• Manage memberships or donations

• Improve our website

• Organise events and activities

We do not sell your data.

 

🤝 6. Sharing Your Data

We may share data with trusted third‑party providers such as:

• Website hosting (Wix)

• Email newsletter services

• Payment processors (e.g., Stripe, PayPal)

• Google Workspace (if used for club email)

These providers comply with UK GDPR.

We do not share your data with Gillingham FC unless you explicitly consent.

 

🌍 7. International Transfers

Some service providers (e.g., Wix, Google) may store data outside the UK.

They use approved safeguards such as Standard Contractual Clauses (SCCs).

 

🔐 8. How We Protect Your Data

We use:

• Password‑protected systems

• Encrypted services

• Restricted access for committee members

• Secure cloud storage

We take reasonable steps to prevent loss, misuse, or unauthorised access.

 

🗂️ 9. Data Retention

We keep personal data only as long as necessary:

• Contact form messages: up to 12 months

• Newsletter subscribers: until you unsubscribe

• Membership/donation data: up to 2 years after last activity

• Financial records: 6 years (legal requirement)

 

👤 10. Your Rights

You have the right to:

• Access your data

• Correct inaccurate data

• Request deletion

• Withdraw consent

• Object to processing

• Request data portability

To exercise these rights, contact us at:

Info@gfcsc.co.uk

We will respond within one month.

 

🚨 11. Data Breaches

If a data breach occurs that risks your rights, we will:

• Notify affected individuals

• Report to the ICO within 72 hours (if required)

 

📞 12. Contact Us

If you have questions about this Privacy Notice or how we handle your data, contact:

Data Protection Officer (DPO)

Gillingham FC Supporters Club

Email: info@gfcsc.co.uk

Website: https://www.gfcsc.co.uk

 

🔄 13. Changes to This Notice

We may update this Privacy Notice from time to time.

The latest version will always be available on our website.